Executive Committee

The Regulation of the Department of Life Sciences defines the Board and its duties as follows:

Article 16

The Department Board

Pursuant to Article 31 of the University Statute:

1. The Department Board assists the Director, with preparatory, coordination, and decision-making functions within the limits of the delegated authority.

2. The composition and functioning of the Department Board are governed by the Department Regulations. The following members are part of the Department Board:

   a. The Director;

   b. 2 representatives from each scientific-didactic Area of the Department, one of whom is the Chair of one of the Study Program Councils pertaining to the same Area;

   c. Two representatives from the technical-administrative staff: one from the administrative and management area and the other from the technical, technical-scientific, data processing, and socio-health area;

   d. 1 student representative;

   e. The Deputy Director and the Administrative Officer, who do not have voting rights.

   f. The teaching and research staff must be represented on the Board by at least one full professor, one associate professor, and one researcher. If one of these categories is not represented among the Area representatives, the Council will nominate a representative from the missing category to the Board.

3. The members of the Department Board are individually appointed by the Department Council upon the proposal of the Director. The Area representatives are indicated to the Director as specified in Article 5 – Paragraph 2 of this Regulation. The term of office of a Board member is three years. Board members can be immediately re-elected only once. After two consecutive terms, they can assume the office again only after a period equal to the duration of a full term has passed.
4. In the event of resignations, termination, or impediment of a Board member for more than four months, the Director will arrange for their replacement within the concerned component. The term of the new member will end when the Board's term expires.

Article 17

Board Meetings

1. The Board is convened by the Director via email, also upon explicit motivated request from a third of its members, at least three days before the meeting. In cases of special urgency, the notice may be shortened, at the Director's discretion, to at least 24 hours before the meeting. The agenda must be posted on the Department’s bulletin board on the same day. The Board must normally be convened when the Council has been or should be convened. In this case, the Board meeting, although it can be convened on the same day as the Council meeting, must take place before the Council meeting.
2. Board meetings are valid if a majority of those entitled to vote are present, excluding those with justified absences. Decisions are adopted by the majority of those present. In case of a tie, the Director’s vote prevails. Any impediment to attend the meetings must be communicated in writing before the meeting. Minutes of the Board meetings are taken by the Department’s Administrative Officer or, in the event of the Administrative Officer's impediment, by a designated secretary chosen by the Director from among the Board members before the meeting begins. The minutes can be consulted by Council members within seven days after the meeting at the Department’s Secretariat or on the Department’s website via restricted access. The minutes are approved at the beginning of the following meeting, but the decisions are immediately enforceable.
3. If the Board is called to express an opinion on a decision that the Council must adopt by a qualified majority, the Board's decision must also be adopted by the same majority.
4. The Director or the Board itself may invite individuals whose contribution is considered useful or who have expressly requested to intervene, limited to discussions on specific agenda items.
5. The Board assists the Director with preparatory, coordination, and decision-making functions within the limits of the delegated authority. Upon the Director's request, it expresses an opinion on decisions to be submitted for approval to the Department Council and carries out any other duties assigned by the laws and the University Statute.

Article 18

Minutes of Board Meetings

1. The agenda of meetings and the Board’s documents are public.
2. The Department's Administrative Officer is responsible for taking the minutes of the meetings: the written record of the minutes may be made after the meeting, using a tape recording of the meeting. The minutes can be consulted by Council members within seven days after the meeting at the Department’s Secretariat or on the Department’s website via restricted access. The minutes are approved at the beginning of the next meeting, but the decisions are immediately enforceable.
3. In the event of the Administrative Officer’s impediment, the Director will assign the role of the secretary to another member of the Board before the meeting begins.
4. The minutes, signed by the Director and the Administrative Officer, are also stored, numbered, in the same binders where the Council’s minutes are kept, and, together with them, are bound in a volume at the end of each year. Copies may be stored on magnetic and/or digital media.